Leadership Camp Programs

Registration Information

Deposit

A non-refundable deposit of $60 per Girl Scout is due when you register. All remaining balances must be paid by Friday, May 30, 2025.

Registrants with unpaid balances after that day will be removed from the session roster, and their deposit will be forfeited. Payments toward camp can be made in full at any time prior to May 30 or can be paid via installments. We know things happen and plans can change, so families are able to cancel a reserved session for a refund (minus the $60 deposit) before Friday, May 30, 2025. In case of camp cancellations by GSK, all payments will be refunded.

Waitlist

Sessions fill very quickly. When sessions reach capacity, campers can join the waitlist. If additional capacity becomes available, new openings are offered via email on a first-come, first-served basis from our waitlist. Hopeful campers on our waitlist will have five business days to respond to our email notice and pay the non-refundable $60 deposit to claim the new spot.

Confirmation

After you register, you will soon receive a confirmation email directly from CampDoc, our camp registration platform. This email will contain important information to guide you through the next steps of completing your health profile, payments, and accessing a camper’s Welcome Guide. If this email is not received within 24 hours, check your junk/spam folder, then please contact Customer Care at 888-771-

5170. Our Customer Care team can also help you with any registration issues or questions.

Financial Assistance

Every Girl Scout should be able to make lasting memories at summer camp! Financial assistance is available to provide everyone with access to the same outdoor opportunities. In every instance the amount requested should reflect the true need of the family. Providing leadership opportunities through camp experiences is made possible by the Joyce Seymour Leadership Fund.

Applications open November 18, 2024 with a deadline of November 26, 2024 at 5 pm Eastern to be pre-approved by Cyber Monday. All other applications must be received by April 30, 2025.

To apply, click here.

Kentuckiana Credits

Campers can use previously earned Kentuckiana Credits to pay towards camp costs. Kentuckiana Credits may be used to pay a portion or the entirety of camp costs, but plan ahead: 2023–2024 Kentuckiana Credits expire on December 10, 2024. To apply Kentuckiana Credits to camp, use the form at bit.ly/kc24gsk.

Looking ahead, the Girl Scout Cookie Program is a great way for campers to earn a cost-free summer adventure. When a Girl Scout sells 2,200+ boxes, they earn a free week of Overnight or PLC Day Camp. Selling 2,600 boxes will allow you to bring a friend along with you during your free week!

Transportation

Transportation is available for Bear Creek Aquatic Camp and Camp Pennyroyal from Louisville and

Beaver Dam. Campers travel in comfort on air-conditioned motor coach buses. Round-trip cost

is $150 and one-way is $100. Bus transportation may be canceled if the required minimum number of riders is not reached. After May 23, the price shifts to $200 for round-trip and $150 for one-way and is subject to availability.

Transportation requests after May 23, 2025 must be made 7 days or more before the start date of each camp session.

Prepare for Camp

Complete Required Camp Forms

First Time Campers: You will receive a welcome email from CampDoc.com after completing registration and making your $60 deposit. This email will allow you to access the CampDoc website to complete your camper’s health profile and access other important information about camp.

Returning Campers: Log into CampDoc to complete registration. Please review your camper’s health profile and update any information for this camp season.

Including Every Girl Scout

Our goal is to provide a positive experience for all campers. Please help ensure your Girl Scout’s successful camp experience. Contact us at least one month prior to the session to discuss any physical, behavioral, emotional, dietary, or other needs for your camper. Once we have reviewed your camper’s needs, we will determine if we can safely accommodate those needs at camp.

We are inspired to provide communities of acceptance where you’ll enjoy meeting new people from different backgrounds. At camp, we come together to challenge ourselves as we spend time in nature, try new things, and learn new skills. Our staff welcomes you to the magic of camp.

Get Packing

Check back this spring for the 2025 Overnight Camp Packing list.

Map Your Route

Driving directions are available in your Camper Confirmation Packet. Please check your chosen GPS app to ensure the driving directions match the confirmation packets, as some GPS are not accurate for all properties.

Plan for Check-In and Check-Out

We're so excited to see you at camp this summer! Here's what you can expect for check-in and check-out.

Check-In: Before you arrive, your camper’s CampDoc profile must be 100% complete, medications properly labeled in a Ziplock bag, and luggage/day bag packed.

Check-Out: Ensure the person picking up your camper is listed as a trusted contact on your camper’s CampDoc profile and has their ID to present to the camp team.

The Girl Scout Trading Post/Shop will be open to campers and family upon pick up and drop off. Cash will not be accepted.

Contacting Your Camper

Mail: You may prepare letters or packages and leave them with camp staff during check-in to be delivered to your camper throughout their session. Please label the desired delivery date, camper's name, and unit on each letter/package. Do not include food, candy, or gum in packages. We recommend pre-mailing before camper arrival to make sure any mail arrives while they are at camp.

CampGrams: Communicate with your camper with digital messages using CampDoc CampGrams. Purchase tokens that allow you to send messages to your camper that are printed and passed out daily. More information about how you can purchase tokens and send messages can be found in your camper’s CampDoc profile.

Phone Calls: We want your campers to enjoy the magic of camp unplugged free from distractions, so they can enjoy all the aspects of camp. Campers will have limited access to phones and calls home. Caregivers can reach out to the Customer Care Team with any general camp questions. We will provide the direct camp number upon arrival if you need to reach camp staff directly during your camper’s session.

We suggest campers do not bring personal electronics with them. If you choose to send your camper with a cell phone, they will have access to it one hour a day.

Camp will contact the listed emergency contact in cases of emergency, illness, behavioral needs, or homesickness to give any updates and collaborate on plans of care as needed.

Visitors: While camp is in sessions no visitors are allowed on property upon check out your camper can take family members on a self-guided tour.

Frequently Asked Questions

It’s common for caregivers to have questions about their Girl Scout’s life at camp. Check back soon for helpful notes on health, safety, and common questions we hear. Please reach out to our staff with any additional questions you have.

Summer Camps